A Blackdog Event Ltd

Terms & Conditions of Exhibiting

The Organiser” – The event is organised and promoted by A Blackdog Event Ltd.

The Exhibitor” – Any seller who books space at an event organised by A Blackdog Event Ltd.

 

These are the Terms and Conditions of exhibiting that govern our contract with you as an Exhibitor whether your booking is by email, verbal or by our online booking form. They bind each and every ongoing booking and booking is deemed acceptance of these Terms to the exclusion of any others.

 

STAND APPLICATION/ALLOCATION

Stands are assigned subject to availability. The organiser reserves the right at any time to re-arrange the stand layout or allocation and compensation will not be given.

PAYMENT

If you fail to make payment in accordance with these terms and conditions the organisers may cancel your booking without notice.

EXHIBITOR CANCELLATION

No rebate, discount, credit, waiver of fees or refund is available for any cancellation.

CHANGE OF DATE OR VENUE/EVENT CANCELLATION

The organisers reserve the right at any time to change the date and/or venue of the event or to cancel it altogether if they deem it necessary by reason of fire, flood, extreme weather conditions, acts of war or violence, malicious damage, explosion, earthquake, strike, civil disturbances, political unrest, riot, labour dispute, power cuts or any other cause beyond the organiser’s control; or if the organiser for any other reason deems it necessary or advisable. In such cases, the exhibitor waives any and all claims he might have against the organiser for refunds, damages or expenses. In the event that the event is cancelled by the organiser for commercial reasons such as lack of support then all sums paid by the exhibitor for the stand will be refunded. The exhibitor agrees that under these circumstances he will have no further claims against the organiser.

PACKING AWAY OF STANDS

No stand should be dismantled, packed away or removed until the event has terminated. The exhibitor must ensure that all items are removed from the site by 6.00pm on the day of the event. No exhibitor may dismantle, pack up or abandon their space prior to the advertised closure time. The event will be open to visitors during the times advertised and the exhibitor must ensure that their stand is ready at least half an hour prior to the opening of the event. Stands must be fully staffed at all times.

EQUIPMENT

Any electrical equipment or appliances which the exhibitor proposes to use for the event requires a current Portable Appliance Test (P.A.T.) Certificate. All stands, fittings and materials which the exhibitor proposes to use for the event must be fire-retardant in accordance with the appropriate legislation. The organisers reserve the right to require the exhibitor to remove anything from its stand which is not appropriately certified or which it deems unsuitable, in its absolute discretion. The exhibitor will indemnify the organiser against all actions, costs, claims and demands in respect of any breach of the provisions of this clause.

SUBLETTING

No part or whole of any site may be sublet by the exhibitor without the prior written permission of the organisers.

CANVASSING

Canvassing and the distribution of printed materials, except by the exhibitor within the venue is strictly prohibited save and except for on or immediately adjacent to their designated stand unless permission has been sought and obtained in writing from the organisers.

DISTURBANCES

The exhibitor must ensure that any sound coming from his stand is kept to a volume that does not cause any annoyance to other exhibitors. In case of any dispute, the organiser’s decision is final.

HEALTH & SAFETY

Electrical equipment; A Blackdog Event Ltd has a reasonable expectation that the electrical equipment brought onsite by exhibitors is intrinsically safe and suitable for use. All exhibitors are expected to satisfy this through their own checks (e.g. portable appliance testing, visual inspections) and health and safety precautions where necessary. A Blackdog Event Ltd accept no responsibility for the correct use and installation of such equipment and reserve the right to prevent the use of electrical equipment considered unsafe. Mechanical equipment; A Blackdog Event Ltd has a reasonable expectation that any mechanical equipment brought onsite by exhibitors is intrinsically safe and suitable for use, including fold-out displays, stands, lighting rigs, tables, chairs etc.. All exhibitors are expected to satisfy this through their own checks (e.g. visual inspections, testing, training) and health and safety precautions where necessary. A Blackdog Event Ltd accept no responsibility for the correct use and installation of such equipment and reserve the right to prevent the use of mechanical equipment considered unsafe.

Food hygiene and safety; A Blackdog Event Ltd has a reasonable expectation that all food and drink brought on site by exhibitors for promotional gifts, demonstrations etc. is safe for consumption in accordance with relevant food hygiene standards. This includes but is not limited to hot drinks, alcoholic drinks, sweets and confectionery, raw and cooked meats. Awareness of potential food allergies caused by ingredients within such food items is encouraged. A Blackdog Event Ltd accept no responsibility for promotional or demonstration food and drink brought by exhibitors and reserve the right to prevent the distribution of foodstuffs considered unsafe. Food Traders are required to bring their own bins and adequate bags for them and to remove all rubbish at the end of the day.

Generic health & safety; A Blackdog Event Ltd makes best efforts to ensure the health and safety of exhibitors and attendees is protected at its events by undertaking site specific health & safety risk assessments beforehand and working with the venue to make sure fire precautions, welfare facilities and general environment are acceptable. The potential hazards considered include; • slips, trips and falls (potentially caused by trailing cables, tablecloths and boxes lying untidily on the floor, as well as on poor ground surfaces and stairs); • manual handling of heavy items; • sharps (scissors, knives etc.) used when opening containers; • crushing/trapped fingers in folding tables, chairs and equipment; • scalds (hot liquids, steam) and burns (hot lights); • electric shock from electrical equipment. Exhibitors are expected to take all reasonable precautions against these common hazards through the considerate use of equipment, careful movement through the site and by maintaining a tidy display area. All Gazebos must have adequate weights on all legs failure to do this will invalidate your Public Liability Insurance. Exhibitors are responsible for the disposal of all waste produced by their stalls & personal consumption. All rubbish must be removed by exhibitors at the end of the day.

Security; A Blackdog Event Ltd takes all reasonable steps to ensure the safety and security of people and belongings at their events. Exhibitors are, however, asked to be watchful for opportunistic thieves throughout the duration of the event and to take precautions for the safety of their personal belongings at all time 

Promotion;  A Blackdog Event Ltd will be documenting their events with photos. By exhibiting at an event, you grant consent to use the images for promotional and advertising purposes, unless you inform A Blackdog Event Ltd otherwise in writing.

LIMITATION ON LIABILITY

The organiser shall not be liable to the exhibitor for loss of profit, loss of business or depletion of goodwill in each case whether direct, indirect or consequential, or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the event or these terms and conditions.

The organisers liability to any exhibitor shall be limited to the amount paid by the exhibitor to the organisers in any event.

The organiser shall not be in breach of this agreement, or liable for any failure or delay in performance of any obligations under this agreement arising from or attributable to acts, events, omissions or accidents beyond their reasonable control. The organiser cannot be held responsible for any third party including, but not limited to venues, performers, promoters, sponsors, exhibitors, artists and speakers. Nothing in these terms and conditions excludes or limits or seeks to exclude or limit the organiser’s liability for death or personal injury caused by its negligence or under section 2(3) of the Consumer Protection Act 1987 or for fraud or fraudulent misrepresentation or for any matter which would which would render this clause unenforceable. The organiser will not be liable for any printing errors appearing in any literature associated with the event.

If any part of this agreement (Terms and Conditions of Exhibiting) is found to be unenforceable the remainder shall still bind the parties.